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Privacy statement

1.    Privacy Statement



Together with our Terms and Conditions, this Privacy Policy covers how we use and process personal data that we collect from you or third parties, or that you provide to us via the www.dbwork.com website, or by other means. Your privacy is important to us, and we are committed to protecting and safeguarding your data. Please read the following carefully to understand our policies and practices regarding your personal data. This policy may be amended from time to time. Updated versions will be posted on our website and notated in the upper left as to the effective date.

1.1 Who is covered by this Privacy Policy:

  • Candidates/Prospective Candidates/Applicants
  • Clients and Prospective Clients
  • Website Visitors
  • Vendors/Suppliers
  • Current Temporary Subcontract Workers
  • Data subjects we contact in order to find out more about our Candidates or people who are

listed as emergency contacts, dependents, or beneficiaries of our employees

2. The information we collect, how we collect it, use it, and who we disclose it to:

2.1 Candidates/Prospective Candidates/Applicants:

If you are a candidate/prospective candidate or applicant, we may process your personal data like:

  • Your name and contact details
  • Professional, educational and other information contained in your resume, your application, or gathered as a result of a prior/current assignment with us
  • Salary information (where permitted by law)
  • Technical skills performance information
  • Work eligibility information
  • We may collect additional information as needed to process your application or, if your application is successful, initiate your employment. 

We collect this information from:

  • You
  • Current and former employees and subcontract workers
  • Clients of DB Work. (e.g., third party employers)
  • Third-party job boards, professional forums, and similar sites
  • DB Work sponsored events

We also collect certain data automatically when you visit our website or click-through any links in an email from us. For more information, please see the Cookies section. 

We may use this information:

  • To provide our recruitment services and to facilitate the recruitment process
  • To assess data about you against internal and client vacancies that may be suitable for you
  • To enable you to submit your resume, apply online for jobs, or to subscribe to alerts about jobs we think may be of interest to you
  • To allow you to participate in interactive features of our services
  • To market our full range of recruitment services
  • To improve our customer service and to make our services more valuable to you, including tailoring our website to enrich your personal online experience
  • To send you details of jobs, reports, offers, networking and client events, promotions, and general information about the industry sectors you might be interested in
  • To comply with our legal, compliance, and audit obligations, including monitoring compliance with our equal opportunities policy
  • To communicate with you and answer your questions
  • For our legal, audit, and recordkeeping purposes

We may disclose your personal data to:

  • Our clients to facilitate the recruitment process, to provide applicants for job openings, to submit invoices associated with permanent placement candidates hired by our clients, or to comply with our obligations to our clients
  • Third parties who perform services that you or our clients have requested, including but not limited to reference checking, background screening, verification of details you have provided or we received from other third party sources, document transmission, psychometric evaluation, or skills testing
  • Third parties who perform services on our behalf and for us, including IT consultants, conducting testing and development work on our business systems, data storage and processing, document retention, research, and outsourcing partners
  • Regulatory or law enforcement organizations, if we have a good faith belief that disclosure is required by law or is reasonably necessary to mitigate physical or financial harm, in connection with the detection or investigation of a crime, the collection of taxes, in order to comply with applicable law, legal process or court order, or in connection with legal proceedings

To the extent permitted by applicable law, we retain personal information we obtain about you, as long as:

  • it is needed for the purposes for which we obtained it, in accordance with the provisions of this Privacy Policy
  • we have another lawful basis for retaining the data beyond the period for which it is necessary to serve the original purpose for collecting the data.

2.2 Clients and Potential Clients

If you are a client or potential client we may process data about you or individuals in your organization:

  • Information about the services/products your company provides
  • Your company’s hiring plans/needs
  • Contact information for people within your organization
  • Open roles within your organization
  • Other informations for the possible collaboration procedure

We collect the information from:

  • You
  • Third-party job boards, professional forums, and similar sites
  • Candidate or client referrals
  • Internal employee and current temporary worker referrals
  • Professional associations

We also collect certain data automatically when you visit our website or click-through any links in an email from us. For more information, please see the Cookies section below.

We use this information to:

  • Determine if you may benefit from our services
  • Offer you services, or additional services, either through DB Work. or our affiliates, including but not limited to managed services, vendor management, recruitment process outsourcing
  • Communicate with you
  • Find candidates who are a possible fit for roles in your organization
  • Improve our customer service and make our services more valuable to you, including tailoring our website and our group companies websites to enrich your personal online experience
  • Notify you of content published by DB Work or its affiliates which is may be relevant or useful to you
  • Market services that may be of interest to you
  • Manage an existing relationship
  • For our legal, audit, and recordkeeping purposes

We may disclose this information to:

  • Candidates, potential candidates, and applicants
  • Third parties who perform services for us, including but not limited to professional advisors, data storage and processing, document retention, and research

To the extent permitted by applicable law, we retain personal information we obtain about you, as long as:

  • it is needed for the purposes for which we obtained it, in accordance with the provisions of this Privacy Policy
  • we have another lawful basis for retaining the data beyond the period for which it is necessary to serve the original purpose for collecting the data.



2.3 Website Users

When you visit our website, read our emails, or otherwise use our services through a computer or mobile device, we automatically collect information about your device and how you use our website, including:

  • Information about how you use our website (e.g., the pages you click, the website you came from)
  • Information about your device (e.g., your IP address, device type, browser type, device ID, etc.)
  • The frequency with which you access our website and how long you spend on the website
  • The peak usage times of our website
  • We collect this information from your browser or device through the use of cookies, pixels, or similar tracking technology and we use third-party vendors and Google Analytics to collect this information.

We use this information to:

  • Help us improve your experience when using our website
  • Help us manage the services we provide
  • Undertake marketing profiling to help us identify services or jobs which may be of interest to you
  • Perform analytics to measure traffic and usage trends and understand the demographics of our visitors
  • Provide personalized content and advertising
  • Remember you when you return to our site

For more information, please see the Cookies section. 

2.4 Vendors/Suppliers

In certain circumstances, DB Work will sub-contract the services it provides to its clients to third-party suppliers who perform services on DB Work’s behalf, which could include providing temporary subcontract workers for our clients. If you are a vendor or supplier, we may process your data for the following:

  • Contacts, business references, experience, and organizational information
  • Contact details for individuals in your organization in order to manage our relationship with you
  • Information about your employees assigned to our clients

We collect this information from:

  • You
  • Your business references
  • Our clients
  • Your employees and agents

We use this information to:

  • Vet and onboard your company as a vendor /supplier
  • Manage our relationship with you
  • Meet obligations to our clients
  • Vet and onboard your employees assigned to our clients
  • Manage our relationship with our clients
  • Pay you for services you render to us

We may disclose this information to:

  • Clients to whom your employees are assigned
  • Third parties who perform functions on our behalf and who also provide services to us, including but not limited to payment processing, the transmission of data between systems, document storage, and transmission, and background check processing of your employees
  • Third parties who process timekeeping for our clients
  • Regulatory or law enforcement organizations, if we have a good faith belief that disclosure is required by law, or required to mitigate physical or financial harm, in connection with the detection or investigation of a crime, the collection of taxes, in order to comply with applicable law, legal process or court order, or in connection with legal proceedings

2.5 Current Temporary Subcontract Workers

If you are a current subcontract worker, which could include an employee of one of our suppliers or subcontractors assigned to one of our clients, in addition to the information listed in the Candidates, Prospective Candidates and Applicants section, we may collect, store, use, and process your data for the following: 

  • Banking information
  • Performance information
  • Position title and rate information
  • Professional and educational history
  • Identification numbers
  • Personal identifiers including but are not limited to passport number, employment authorization document, visa, school identification, birth certificate
  • Biometric information in the form of voice recordings left on systems used by the company
  • Protected classification characteristics (e.g., gender, disability, citizenship status, date of birth, and age)

We may collect this information from:

  • You
  • Our clients, in the case of performance information
  • Your employer (or subcontractor)

We may use this information for:

  • Processing payment
  • Processing taxes
  • Processing background checks
  • Identification and tracking purposes
  • Ensuring protection of applicable rights and compliance with applicable laws
  • Managing your assignment with our client

We may disclose all or some of this information:

  • To clients with whom you are/were assigned
  • To third parties who provide services to our clients, including but not limited to vendor management services providers and background check providers
  • To your employer
  • To third parties who perform functions on our behalf and who also provide services to us, including but not limited to payment processing, timekeeping for us and our clients, skills testing, auditing, the transmission of data between systems, document storage, and transmission, and background check processing
  • Regulatory or law enforcement organizations, if we have a good faith belief that disclosure is required by law, or required to mitigate physical or financial harm, in connection with the detection or investigation of a crime, the collection of taxes, in order to comply with applicable law, legal process or court order, or in connection with legal proceedings



2.6 People we contact in order to find out more about our Candidates or Potential

Candidates for references or people who are listed as emergency contacts, dependents, or beneficiaries of our employees. In order to provide potential candidates and candidates with employment or subcontract worker opportunities, or to manage the employment relationship with our employees, we may collect personal data including but not limited to:

  • Your name, title, and contact information pursuant to you providing past employment or experience related information about potential candidates or candidates as a reference for a particular potential or actual candidate
  • Your name and contact information if you are listed as an emergency contact
  • Names, social security numbers, dates of birth, addresses, and similar information of dependents/beneficiaries of employees, for purposes of employee benefit administration.
  • Possible references



3  Inquiries and Unsubscribe Requests

If you no longer wish to receive job alerts, marketing and promotional emails from DB Work, please click the unsubscribe link included in the footer of the email you received. If you wish to contact us with any other matters, please email us at info@dbwork.com.

3.1  Sending us Information over the Internet

Your information is maintained on servers, hosted by us or a third-party service provider. The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.

4. Google Analytics and Advertising

We use Google Analytics to recognize you and link the devices you use when you visit our website on your browser or mobile device. Google Analytics allows us to better understand how our users interact with our website and to tailor our advertisements and content to you. For information on how Google Analytics collects and processes data, as well as how you can control information sent to Google, review Google's site “How Google uses data when you use our partners’ sites or apps” located at www.google.com/policies/privacy/partners/.

You can learn about Google Analytics’ currently available opt-outs, including the Google Analytics Browser Ad-On here https://tools.google.com/dlpage/gaoptout/. We may also utilize certain forms of display advertising and other advanced features through Google Analytics, such as Remarketing with Google Analytics, Google Display Network Impression Reporting, the DoubleClick Campaign Manager Integration, and Google Analytics Demographics and Interest Reporting. These features enable us to use first-party cookies (such

as the Google Analytics cookie) and third-party cookies (such as the DoubleClick advertising cookie) or other third-party cookies together to inform, optimize, and display ads based on your past visits to the Service. You may control your advertising preferences or opt-out of certain Google advertising products by visiting the Google Ads Preferences Manager, currently available at https://google.com/ads/ preferences, or by visiting NAI’s online resources at http://www.networkadvertising.org/choices.

5. Online Advertising

We permit third party online advertising networks, social media networks, or other third-party services, to collect information about your use of our website over time so that they may play or display ads that may be relevant to your interests on our website as well as on other websites or apps, or on other devices, you may use. Usually the information we share is provided through cookies or similar tracking technologies, which recognize the device you are using and collect information, e.g., click stream information, browser type, time and date you visited the site, and other information. We or the online advertising networks use this information to make the advertisements you see online more relevant to your interests. As noted above, depending on your browser or mobile device, you may be able to set your browser to delete or notify you of cookies and other tracking technology by actively managing the settings on your browser or mobile device. You may also be able to limit interest-based advertising through the settings on your browser or device. For example, you may be able to opt out of some interest-based advertising on your mobile device by selecting “limit ad tracking” (iOS) or “opt-out

of interest-based ads” (Android).

To learn more about interest-based advertising and how you may opt-out of some network advertising programs, you may wish to visit the Network Advertising Initiative’s online resources, at http://www.networkadvertising.org/choices  and/or the DAA’s resources at www.aboutads.info/choices , and you may also adjust your ad preferences through your

Facebook settings. Some of these opt-outs may not be effective unless your browser is set to accept cookies. Furthermore, if you use a different device, change browsers or delete the opt-out cookie, you may need to perform the opt-out task again. These resources may not be effective for all mobile advertising as mobile devices may not use cookies. Please also note that if you choose to opt-out from receiving interest-based advertisements, you may still see advertisements while you’re visiting or using our Sites or third-party Sites. However, the advertisements you see may be less relevant to you and your interests.

5.1  Links to other websites



Please note that clicking on links and banner advertisements and RSS feeds may result in your transfer to another website, where data privacy practices may be different than this Privacy Policy. It is your responsibility to check the privacy policies of those other websites to ensure that you agree to your personal information being used in accordance with those third parties privacy policies. We accept no responsibility for and have no control over third-party websites, links, advertisements or RSS feeds, or information that is submitted or collected by third parties.